Job title: Awards Project Manager
Reports to: Senior Programme Manager (Awards Research & Development)
Direct Reports: Awards Executive
Salary: £34,000 - £38,000
Hours: This is a hybrid role, minimum two days a week in the office, flexibility required
when working to deadlines and covering events. Happy to discuss flexible
working to suit the needs of both parties.
Location: D&AD office: E2 6EH, Shoreditch London
The Awards Manager is responsible for managing the delivery and project management of the awards programmes. The Awards Manager will drive the research, analysis and development of designated categories to drive awards product development, recruiting and managing of awards juries, manage judge communications, supporting operations, contributing to the annual awards review and ensuring the highest quality of entries are submitted into the awards.
Dimension of Role:
The Awards Manager is required to curate and manage approx. 40 juries for the D&AD awards in a year-round cycle, applying critical thinking in the selection and assessment of over 400 low/mid/senior industry Judges to align with the requirements of the Awards Director and D&AD.
They are required to have a good knowledge of industry luminaries, influencers and others who would lend the right expertise to judging in order to propose suitable Judge recommendations for approval by the Senior Awards Manager and Awards Director.
Conducting effective research and analysis and using critical thinking in the selection and assessment of Judges will be essential in understanding both Judge and category
effectiveness, in making recommendations for future cycles and creating an effective Judge Strategy for approval by the Awards Director.
They are required to be a strong written and verbal communicator with the ability to manage people and projects, in order to effectively manage the participation and communication with Judges.
Having the confidence to steer the creation of Juries and the ability to anticipate and overcome challenges will be essential to ensure the judging product moves at a timely pace. Having the ability to multitask and to support fellow team members during busy months leading up to judging (March-May) and launch (October-November) will be vital.
The role requires external outreach to the industry with regards Judge recommendations, invitations and category development. This can take the form of email, phone calls including zoom or similar platforms, face to face meeting, or hosting round tables or focus group style events. Frequency will be dependent on time of year with almost daily communications coordinated from September through June.
Internal communications with the Awards team on a weekly basis will be required. This includes meeting with the Project leads, meeting with the wider Awards team and meeting with direct reports for 1:1s. You will also need to attend a monthly All Staffer with the wider business.
Internal communications take place over email, Zoom, G-Chat or telephone, and/or in person when required.
Research & Development:
Manage the annual review and development of designated categories
Manage the collation of category feedback and recommendations
Conduct and collate competitor research where relevant
Identify and report on category trends to inform planning
Identify and make recommendations for improvements to entry and awards processes (e.g.
Research, develop and implement the value exchange for Judges
Recruitment & Management of Juries:
Brief the Business Development team on Judge requirements, to be collated and placed into Juries with support of Awards Executive
Build Juries in accordance with the Judge selection strategy
Undertake industry research to inform Judge selection
Collaborate with the wider team to ensure judging schedules are agreed and communicated to relevant parties
Work with Senior team to devise and coordinate an events and engagement plan
Manage creation of internal Judge documents to be shared with Jury/Master Hosts
Manage travel reimbursements for judges and guests
Manage the booking for judges accommodation
Manage the collation and display of judge profiles
Create the Judge selection strategy document to inform Jury recruitment, ensuring it aligns with organisation-wide targets
Manage judges on site during events where required
Outreach & Partners:
Oversee the promotion of the Awards on social media amongst our judges
Represent D&AD at external events where necessary
Identify and manage outreach with potential Judge networks or organisations that can support
Attending events and networking to identify current industry ‘movers & shakers’ to include in Judge selection
Analytics & Reporting:
Create regular reports and analysis of queries, using this to make any changes to the process to improve efficiencies during the cycle.
Internal and external reporting and analysis on diversity monitoring of awards judges across all programmes
Prepare and present reports, presentations, correspondence and any other documents as requested by management
Manage the year-round judges communication plan and implement
Ensure an excellent standard of year-round communications to Judges and entrants
Manage the training of additional team members (temp and perm)
Manage the preparation and communication of Judge guides and other collateral, ensure judges have and understand all relevant information pertaining to judging events
Support recruitment of sessional staff to ensure there is enough resource to cover project needs when required
Support in the management of sessional staff during the awards production entry project when required
Support operations in the accurate cataloguing, storage, processing and warehousing of all awards entries in your category area ensuring these are ready for judging and presented to a high standard when required.
Support in the management of virtual and live judging in a Master Host role
Support the wider team on ad-hoc tasks when required
● Project management experience
● Research and analytical skills
● Product development experience
● Excellent customer service skills
● Excellent process management
● Good interpersonal skills and the ability to communicate at all levels
● Ability to work under pressure and to tight deadlines
● Good database and systems skills
● Excellent organisational skills
● Good networking skills
● Ability to apply critical thinking effectively
● Ability to work to own initiative and as part of a team
● Ability to work well under pressure and to deadlines
● Flexible approach to workload
● Knowledge of and experience in the advertising and design industry
● Meticulous approach to work with strong attention to detail
● Sense of humour
D&AD is committed to diversity, equality, equity, inclusion and respect for all. Providing a work environment in which all employees are treated with fairness, respect and dignity and which is free of discrimination, victimisation, bullying and harassment. At D&AD we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Please email firstname.lastname@example.org to let us know if you need any reasonable adjustments to be made for any part of the recruitment process.
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Due to the number of applications we receive, we regret that you will not be contacted unless you are shortlisted for an interview. If you have not heard from us within three weeks of the closing date of your application you should assume that you have not been successful on this occasion.
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